All accounting and finance graduates need the best laptops to run accounting software like QuickBooks, Xero, FreshBooks, Wave, and Peachtree.
If you want to shine in your work life, you need to choose a suitable laptop designed specifically for accounting and finance software. Today we bring you our list of the best laptops for QuickBooks so accounting students can easily do their work.
What do you need to run QuickBooks?
Table of Contents
If you want to use QuickBooks you must meet some recommended laptop specs to make QuickBooks Online or Desktop easy to use.
Processors with more cores increase the performance of certain software systems and allow the computer to perform more tasks simultaneously. A processor with two cores is called a dual-core processor. 4-core (quad-core), 6-core (Hexa-core) and 8-core (octa-core) processors are also available.
For QuickBooks, we recommend targeting at least a dual-core processor such as an Intel Core Duo 2 or higher. QuickBooks isn’t that demanding, but a better processor will give you better performance when running other, more demanding software programs at the same time.
RAM is another essential factor to consider when buying a new laptop. RAM stands for Random Access Memory, the more RAM you have, the more windows you can open at once without slowing down or slowing down your computer. In this day and age, most people recommend that you buy a laptop with at least 8GB of RAM, but I know what you are thinking.
QuickBooks runs best on laptops with at least 8GB of RAM, You can run QuickBooks Desktop with only 4GB of RAM, but this is for a single workstation installation, so it’s best to use more RAM so that the program runs smoothly and can expand if you need to allow more than one RAM.
3. Clock speed
QuickBooks requires a processor with a clock speed of at least 2.0 GHz per Intuit’s recommendations. This is the minimum required for a single user. However, a minimum of 2.4 GHz is recommended for QuickBooks to run smoothly. Any processor equivalent to an Intel i5 or higher should suffice.
4. Storage space
The QuickBooks desktop requires at least 1 GB of storage space. However, this is a minimum and requires additional space to store the necessary data files. If you are an accountant and run a variety of accounts on your laptop, the more storage you have, the better.
Luckily, most laptops have at least 16 GB of hard drive space, and most are at least 200 GB. You can also use an external hard drive for storage once your laptop’s maximum capacity is reached.
Should you use an SSD or HDD storage type?
- SSDs are the best.
You may be tempted to use an HDD because these hard drives often offer more storage space at a lower price, but HDD hard drives can be slower when storing and loading files. SSDs are much faster and more reliable to use, especially if you use your laptop for work, and speed and efficiency are a priority.
5. Screen resolution
You should have a display that is ‘optimized for 1280×768 screen resolution or higher. However, this is a fairly low resolution for modern laptops. If you choose a laptop with a 1920×1080 screen resolution, you will benefit from a much better display.
Connectivity should also be considered when buying a laptop for QuickBooks. Think about where you will use your laptop the most and the external devices you want to connect to. Most laptops come with pretty good WiFi capabilities, but it’s a good idea to make sure the laptop you choose has a built-in port for a wired internet connection.
You can use it as a backup in case your home WiFi goes down. Aside from this, a large number of USB ports is always useful as you can connect a keyboard, mouse, or headset to your laptop when working in the office. The HDMI port is also convenient for connecting an external monitor.
The quality and size of the keyboard are also important. It must be robust and large enough to smoothly enter information into the machine. Another handy feature for quick work is the number pad. Buy a small laptop, but consider buying an external numeric keypad. However, if you are unwilling to buy an additional keypad, choose a laptop with a decent, separate numeric keypad.
8. battery life
If you’re an accounting student or an accountant who moves from client to client all day, you need to consider battery life. The longer the battery life of your device, the better. It shouldn’t be given priority over RAM and processing power, but it’s still worth looking for a device with long battery life, preferably at least 5 to 6 hours. This allows you to use your laptop on the go without having to worry about where to find the next power outlet.
List of Best Laptops for QuickBooks 2022
1. Acer Aspire 5 Slim-Best Budget Laptop
The Acer Aspire 5 offers high-end performance at an affordable price. It’s a perfect laptop for Quickbooks and Excel, as well as perfect for the business world. It combines affordability with great specifications to provide the best value for money.
The Acer Aspire 5 has a large 15.6-inch screen perfect for using QuickBooks and performing other tasks such as typing and web browsing. This laptop also benefits from a powerful 8GB processor, making it easy to manage all your QuickBook needs.
In addition to this, the Acer Aspire 5 has tons of SSD storage, making it quick and easy to store QuickBooks files if you’re using the desktop version.
The laptop is equipped with WiFi 6 technology, so you can easily connect to WiFi. This means you get a strong connection whether you’re in the office or on the go.
2. Lenovo E590 Notebook-Lightweight
The Lenovo Thinkpad E590 is the perfect business laptop for running QuickBooks and other business-related programs. The laptop runs on an i5 processor with 512GB of SSD storage Lenovo Ideapad Slim 3as same has. With plenty of room to work, you can store your QuickBooks data quickly and efficiently, and no external storage is required.
The Lenovo Thinkpad E590 has a generous 15.6-inch screen, perfect for all types of work. The device is known to be very reliable and suitable for business use. Whether you plan to use this laptop in the office or take it with you to meetings, you will have no problem as it is one of the lighter models on this list. Plus, the long battery life lets you run QuickBooks on the go.
This laptop also has a generously sized keyboard with a number pad that makes entering numbers into QuickBooks much easier. This laptop is a bit pricey, but it is well worth the investment if you are looking for a perfectly designed business laptop.
3. Microsoft Surface Pro 6-Best 2 in 1 Laptop
Open the built-in kickstand and add the signature Type Cover keyboard for a complete laptop experience. Then close the kickstand and remove or fold the keyboard to form a sturdy standalone tablet. The Surface Pro 6 is a thin and truly light laptop focused on performance because it’s packed with advanced features.
It is powered by an 8th gen 1.3 GHz Intel Core i5, but you can opt for a 1.8 GHz Intel Core i7 CPU if you prefer. And with 8GB of RAM, running apps and multitasking are faster than ever. The RAM is also upgradeable. The highly productive hardware specs make this laptop ideal for business people, accountants, students, and content creators.
4. Apple MacBook Air-Higly Recommended
I chose the MacBook Air because it balances great specs with an affordable price that’s perfect for running QuickBooks for Mac or QuickBooks Online. MacBook Air has an i5 processor and 8GB of RAM, enough to run applications and other programs smoothly, making it the perfect QuickBooks for Mac notebooks.
The Macbook Air is perfect for students who want a trendy, lightweight laptop that can easily run QuickBooks for Mac or Online. With a 13-inch display, the Macbook Air fits easily into a college bag or briefcase.
128GB is enough to run QuickBooks, but if you opt for a non-Apple product, you’ll get a much better storage option for the price. But as many of you know, if you’re an Apple loyal, this is the perfect Apple laptop for the job.
5. Lenovo Flex 14-Best Touch Screen Laptop
The Lenovo Flex 14 laptop is powered by the latest AMD Ryzen 5 3500U processor, the Lenovo Flex 14 can be an amazing laptop for your accounting work. This budget-range processor has almost the same processing power as the Intel Core i5 8250U chip. The performance will be quite impressive. Simply put, this processor has enough capabilities to handle complex spreadsheets or numerical simulations along with multitasking.
It also has 8GB of DDR4 memory and 256GB of NVMe SSD storage, which is more than enough for the job. NVMe SSDs, which are much faster than SATA SSDs, are admirable at this low price. Unlike previous laptops, the Lenovo Flex 14 offers a convertible 2-in-1 design with a touchscreen. So it can also be used to take notes or draw pictures. Especially useful for students.
The display quality is very good. The 14-inch panel with Full HD resolution is perfect for multitasking. Another great thing about this convertible laptop is that it is portable and lightweight. So you can take it with you wherever you go without feeling tired. That’s because it’s a portable laptop and comes with a compact keyboard.
So, if you are already familiar with the number pad, you may need to purchase it separately. Aesthetically, the Lenovo Flex looks great too. But it’s not the most durable laptop, but it’s well worth it.
In terms of connectivity, you get the latest USB Type-C ports along with HDMI, USB, and headphone jacks. The versatile Lenovo Flex is one of the best laptops for finance students and professionals at an affordable price. The laptop also supports fast charging for up to 8 hours of use on a single spark.
6. ASUS VivoBook S15 S512
The Asus Vivobook is another excellent business laptop perfect for running QuickBooks Desktop or Online. It’s the cheapest laptop with an Intel Core i5 processor and plenty of storage space for QuickBooks Desktop data. It also benefits from a large 15.6-inch display.
The laptop has been updated to the latest Windows 10 Home software. The Asus Vivobook is slim and lightweight, with a design that fits easily into a briefcase or backpack, making it perfect for accountants looking to use QuickBooks Desktop out of the office.
But the slim design doesn’t mean you have to sacrifice other great features. It still comes with a tactile numeric keypad and other ports for using USB and external accessories. It also has an ErgoLift keyboard design that makes entering or entering numbers easier and more comfortable.
7. HP 15 Pavilion
A beautiful 15-inch budget laptop for the accountant with an impressive balance between performance and design. Laptops are well-designed machines for gamers, so you get more power for less. This machine may not be suitable for serious gamers, but it is perfect for students like you. It helps you complete assignments, take classes, and take notes smoothly. Now let’s take a look at the heart of the laptop.
Now let’s talk about the most anticipated features of the laptop. And that’s an amazing Nvidia GeForce GTX 1650 graphics card. This is why the company is marketing it as a gaming laptop. Enjoy the latest games and videos in 1920 x 1080.
For storage capacity, the laptop has a 512GB SSD drive so you can work without any hassle. It has 16GB of RAM on my computer for better multitasking. Overall, I think it’s a great choice for great performance and elegant design. With sharp cuts around the body, the HP Pavilion 15-inch laptop has an Alienware vibe.
The body is matte black plastic and is more robust than conventional chassis available on the market. Weighing in at just 4.4 pounds, this laptop is extremely portable. Let’s take a look at the 15-inch screen with narrow bezels and IPS technology.
The refresh rate of the display is 60Hz, which is suitable for software programs. There’s a web camera on top, which isn’t great, but it works.
8. Dell Inspiron 15
This Dell laptop is the perfect combination of performance, affordability, and convenience. Ideal for accountants looking for a Quickbook or Excel or an ultra-compact but powerful laptop for all of their accounting tasks. Intel’s 8th Gen Intel Core i5-8250U processor lives up to the expectations of today’s busy people. And with 4GB of GDDR5 memory, NVIDIA GeForce 940MX graphics deliver seamless performance for both work and mid-size gaming.
Of course, with 8GB of RAM, multitasking and switching between apps are smooth and easy. It also adds overall convenience and performance with a 1TB 5400RPM hybrid storage system. The aluminum case provides a luxurious appearance and durability. The hinges bend 180° so you can lay the screen flat if needed. The overall design is quite modest, featuring a backlit keyboard and a very clean layout.
9. Apple MacBook Pro 13
If you’re in the business or work laptop market, you should consider the MacBook Pro 13. The MacBook Pro 13 is one of the most powerful and high-performance hardware configurations. It has a 7th Gen 2.3GHz Intel Core i5 CPU and runs up to 3.8GHz with Turbo Boost. Speed up and increase productivity with 8GB of LPDDR3 RAM.
128GB of storage space may seem insufficient on a solid-state drive, but it’s enough to use QuickBooks and work with Excel sheets. The fingerprint sensor allows quick one-touch access and switching between users. The backlit keyboard is also surprisingly quiet when typing. It’s also important to mention the long-lasting battery that allows for more than 10 hours of light work.
10. HP Touchscreen Laptop
This laptop is not only about beauty, but performance as well. Combined with plenty of RAM, the 8th Gen Intel Core i5 allows you to get a decent amount of work done in a short amount of time. HP also lets you choose the amount of RAM you want, expandable up to 16GB. The same goes for 128GB solid-state drives.
The laptop comes pre-installed with Windows 10 OS, making the device compatible with Quickbook and Excel versions. This means you are good to go from the moment you arrive. The design is quite stylish with a sleek body and excellent ergonomics.
It is also easy to carry. Intel UHD Graphics 620 drives a 15.6-inch HD touchscreen display. On top of that, there is also a full-size keyboard with a backlit numeric keypad for more comfortable use.
11. ASUS VivoBook F556UA
ASUS F556UA delivers productivity, efficiency, and comfort, perfect for those who work hours at a time. Its slim and light body makes it easy to carry. The overall design looks quite luxurious and gives a luxurious feel. The 7th Gen Intel Core i5 CPU delivers all the performance while consuming less power.
The 256GB SSD provides fast and powerful storage. Combined with 8GB of RAM, it offers great boot times, improved performance, and multitasking. Heating is not an issue, as ASUS IceCool Technology has a unique internal layout that regulates the temperature.
However, battery life is below average, lasting up to 3-5 hours with moderate use. Overall, it is attractive and efficient as it offers enough performance to handle Quickbook and Excel tasks.
FAQs about QuickBooks Laptops
Which Processor is Best for QuickBooks?
A Core 2 Duo or higher processor can run QuickBooks well. However, an Intel Core i5 or i7 processor is much better for doing most things, including using QuickBooks.
Can I put a QuickBook on my laptop without a disc?
Yes, you can download the Quickbooks desktop directly from the Intuit server. Most modern laptops do not have a DVD drive, so this is the most efficient way to install a Quickbook online.
Does QuickBooks need a graphics card?
No, you don’t need a dedicated graphics card to use QuickBooks. However, a graphics card with onboard memory will help your computer run programs more smoothly.
How Much RAM Do QuickBooks Need?
RAM requirements are relatively high for running QuickBooks. It needs about 1 GB of RAM to run properly! This is above the standard offered by most consumer laptops, so be careful which laptop you should buy to run the QuickBook.
Will Quickbooks 2022 work on windows 7?
Windows 7 is now a bit outdated and may or may not be used any longer. Therefore, it is recommended to upgrade your laptop or operating system. If you are upgrading, your laptop must have at least 1 GB of RAM to run the program correctly.
Will Quickbooks work on Windows 10?
You can run QuickBooks on Windows 10, and assuming your laptop has at least 1GB of RAM, it should work just fine. If you are below that, you will start to notice delays and glitches. Especially since Windows 10 is a very slow operating system and is full of things you don’t need.
Can I install QuickBooks on my Chromebook?
Yes, you can run QuickBooks from this, but Chromebooks aren’t designed to run programs like this. You can, but Chromebooks are meant to be used for web browsing, email, etc. So it is much better to buy one of the laptops mentioned in this article.
What is the best laptop for a Chartered Accountant?
For a Chartered Accountant, the best laptop is the Lenovo Flex 14. With a high-performance RAM and processor, it can run powerful spreadsheet software and move objects by touching the screen, making it perfect for meetings and the display of client items.
Laptopsdot has covered some of the Comparision questions that are asked all over the world.
QuickBooks Online vs. QuickBooks Desktop
1. QuickBooks Online is the most popular software version. A cloud-based version is suitable for small businesses and some large enterprises. The main benefits of using QuickBooks online are that it is cloud-based, so you don’t need to back up your files, and you don’t have to worry about losing your account if your computer crashes.
QuickBooks Online is Intuits’ leading software solution and the software is constantly being updated to meet your needs. To start using QuickBooks Online, simply go to the QuickBooks website and create an account. New users can get a one-month free trial of the software.
2. QuickBooks Desktop is an older version of QuickBooks, but it is still available and is updated annually. This software is not cloud-based, so if you are using the desktop version you will need to back up your files. QuickBooks Desktop has been around for a while, and many accountants prefer to use it because they know it better than the online version.
For some types of business, QuickBooks Desktop is a better fit. Because its inventory management and costing functions are better than the online version. QuickBooks Desktop is available in DVD-ROM format, but you can also download the software directly from the Intuit server to your computer without a disc.
Which one is better?
It’s hard to say which version of the software is better, as it depends on the type of business. A common consensus among accountants is that QuickBooks Online is more user-friendly, includes much more automation to make it easier to manage various functions such as invoicing and expenses, and is more efficient cloud-based for accountants and clients.
However, for some large enterprises with complex accounting requirements, QuickBooks Online has some limitations, so Quickbooks Desktop Premier or Quickbooks Desktop Enterprise may be more suitable.
Mac OSX vs. Windows for QuickBooks
Which operating system to choose depends on the Quickbooks product you want to use. If you plan to use QuickBooks Online, we recommend using Mac OSX or Windows.
QuickBooks Desktop is only compatible with Windows devices unless you download software that simulates Windows on your device. However, Intuit also offers a MacOSX-only desktop version known as QuickBooks for Mac. QuickBooks for Mac is similar to QuickBooks Online and can handle simple inventory tasks.
However, the Premiere and Enterprise editions have advanced inventory tracking. So it’s perfect for large retailers, and it’s not available for Mac or online versions.
How to switch from QuickBooks Desktop to QuickBooks Online?
Going online from your desktop is very simple. You must first sign up for Quickbooks Online. After logging in, you will be prompted to check the ‘Import data‘ checkbox. Clicking this button will give you instructions on how to export your business data from your desktop program to your online account. The whole process takes about half an hour.
Conclusion-Best Laptops for QuickBooks 2022
All these laptops offer great performance and affordable prices. Which one to choose depends on your individual needs.